Outreach For End Users

Outreach Data Filter and Search Options

 

Within Outreach, you can filter your view by clicking the Data Filter icon. 

data filter icon 

Selections made within the Data Filter are retained, even after logging out. 

The “Time Scrubber” 

The Period (weeks/months), or “Time Scrubber,” filter allows location data from a specific time period to display in Outreach.

 

Selecting a period other than “Today” displays location data as it appeared at the specified time. Any locations recorded after that time do not display. 

When using the “Time Scrubber,” The Time Threshold for the location type is applied to the filter. In other words, if a time threshold of “2 weeks” is in place for a location and a “Time Scrubber” filter of “1 month ago” has been applied, only locations recorded within the two weeks leading up to one month ago display on the map.

Data Type Filters

You can use the toggles in the Data type section to display Individuals, Encampments, or both.

  • Individuals: Toggling on Individuals in the Data Filter displays client locations not included in encampments, recorded from the LOCATION tab, service items, and geolocation fields. The locations are displayed based on the Individual Location Filters settings configured in Outreach Settings
  • Encampments: Toggling on Encampments in the Data Filter displays user-defined geographic areas designating where a group of persons is located (Encampments). Each encampment displays the number of persons in the encampment in the Encampment icon. Clicking the encampment displays the Encampment Profile and the persons within the encampment on the map.


Client locations included in the encampment are recorded from the LOCATION tab, service items, and geolocation fields. The locations display based on the Individual Location Filters settings configured in Outreach Settings. Persons in the encampment display when you click on the encampment. 

 


After you enable the desired toggles, click APPLY to apply the filters. 

Note: If you exit the DATA FILTER screen without clicking APPLY, no updates to the filters will be applied.

Map Layers

You can also filter the map to display Map Layers.

map layers

While you can view the map with multiple layers enabled, only one layer can be the Active Layer. When multiple Map Layers are toggled on, information about the Active Layer will be displayed on the map.

 

Show and Restore Deleted Encampments

In addition to selecting whether the map displays individuals, encampments, or both, system administrators can choose to display deleted encampments on the map by clicking RECOVER DELETED DATA.

recover deleted data

A calendar screen appears. Select a date range to view.

date range

 

Click APPLY. Deleted encampments will be displayed in grey.

deleted encampments 

Click the icon for the encampment you want to restore. The Encampment Profile screen will appear. Click RESTORE.

restore button 

When you are done restoring deleted encampments, you must exit the data recovery function before you can use the other Outreach functions. To do this:

  • Click the Data Filter icon to display the calendar view again; click EXIT DATA RECOVERY

    exit data recovery
  • The DATA FILTER screen appears. Click APPLY.

    map layers annotated

Note: If you click the X in the upper right corner the exit this screen without clicking APPLY, you will remain in "recover deleted data" mode, and the only encampments displayed on the map will be deleted ones. You must click APPLY to exit "recover deleted data" mode and resume using the rest of the Outreach functions.

Search Outreach

You can search the Outreach map by address, encampment UID, client UID, or encampment Name. The system automatically determines the search type. 

search 1

Address

When searching by address (including landmarks and cross streets), the system checks if this address is part of an encampment. If it is, the encampment location will be displayed on the map along with the Encampment Profile.

If the address doesn’t belong to an encampment, the map displays the address location and any encampments within a half-mile radius. If there are no encampments within a half-mile radius, the system shows the three closest encampments beyond a half-mile radius. 

Encampment UID

When you search for a valid encampment UID, the encampment will appear on the map along with the Encampment Profile

Encampment Name

When you search by encampment Name, matching encampment(s) will be displayed as a Match by Name result. Clicking Go navigates you to the encampment. 

search 2

 

Client UID

When you search by client UID:

  • If the client has a location on the map as an Individual, the map displays the location and shows the Individual icon.

    search 3
  • If the client UID is within an encampment, the location appears on the map with the Persons icon, and the results display the name of the encampment. A star icon displays next to the encampment the client belongs to.