LSA Data Cleanup: Funding Source and Configuration Issues

Purpose

Dashboard Filters

This dashboard has seven dashboard filters that allow for a more targeted analysis. The table below outlines which Looks the filters apply to and the default values.

Content

The LSA Data Cleanup: Funding Source and Configuration Issues dashboard includes the following Looks. The overview below is broken down into sections within the dashboard and includes a summary of the Looks’ content. For more information on how a Look is configured and what fields/custom fields are used, please review the Look by selecting the ‘Explore from Here’ icon or within the ‘Tile Actions’ menu (three-dot icon) in the upper right corner.

A. Funding Source and Bed Inventory Issues

A. i) GPD and SSVF Projects with No Active Grants During the Reporting Period

This Look identifies Grant and Per Diem (GPD) and Supportive Services for Veteran Families (SSVF) projects that do not have active grants during the reporting period. It includes lodging/residential programs operating during the reporting period. 

ii) Project Type Does Not Match Funding Source

This Look identifies programs where the project type (e.g., Emergency Shelter, Transitional Housing) does not align with the designated HUD funding source. It includes lodging/residential programs operating during the reporting period with funding sources active during the reporting period. 

 iii) Veteran Funded Programs with No Veteran Allocated Beds

This Look identifies HUD veteran funded programs that do not have beds allocated for veteran clients. This Look only includes lodging/residential programs with active enrollment(s) during the reporting period. Relevant Funding sources: VA: CRS Contract Residential Services, VA: Grant Per Diem - Case Management/Housing Retention, VA: Grant Per Diem – Low Demand, VA: Grant Per Diem – Service Intensive Transitional Housing, VA: Grant Per Diem – Transition in Place, VA: Supportive Services for Veteran Families, HUD: HUD/VASH. 

iv) RHY Funded Programs with No Youth Allocated Beds

This Look identifies programs funded through the Runaway and Homeless Youth (RHY) program that do not have beds allocated for youth. This Look only includes lodging/residential programs with active enrollment(s) during the reporting period. 

 v) Retired Funding Sources Active During the Reporting Period

This Look identifies programs using retired funding sources that are still marked as active during the reporting period. This Look only includes lodging/residential programs with active enrollment(s) during the reporting period who had a retired funding source that was also active during the reporting period. Retired funding sources include 12- HUD: Rural Housing Stability Assistance Program and 49- HUD: CoC - Joint Component RRH/PSH.

B. Potential CoC Configuration Issues

i) Program CoCs that Do Not Match Bed Inventory CoCs

This Look identifies discrepancies where the program’s Continuum of Care (CoC) does not match the bed inventory’s CoC. This Look only includes lodging/residential programs with active enrollment(s) during the reporting period. 

ii) Earliest Program Site Information Date After Program Operating Start Date

This Look flags cases where the earliest program site information date is later than the program’s operating start date. This Look only includes lodging/residential programs with active enrollment(s) during the reporting period.

iii) Program Sites with Potential PO Box Addresses

This Look identifies program sites with addresses that appear to be P.O. boxes. Since physical locations are required for accurate geolocation, these entries should be reviewed and updated accordingly. Since the Look identifies site addresses with different variations of PO or BOX in the name, so there could be addresses included in the Look that are not a PO Box but contain the proper combination of letters to be included by the filters. The Look only includes lodging/residential programs with active enrollment(s) during the reporting period.

iv) HMIS Participating Programs who Target DV Survivors or are in VSP Agencies

This Look identifies HMIS participating programs that specifically target domestic violence (DV) survivors or are operated by Victim Service Providers (VSPs). This Look only includes lodging/residential programs that were HMIS Participating at any point during the reporting period, had active enrollment(s) during the reporting period, and are either in a Victim Service Provider agency or have a target population of "DV: Survivors of Domestic Violence."

C. Unit And Bed Issues

 i) Programs with More Units than Beds

This Look identifies programs in which the number of housing units active during the reporting period exceeds the number of beds active during the reporting period. It includes lodging/residential programs with active enrollment(s) during the reporting period.

 ii) Lodging/Residential Programs with Open Bed Inventories After the Program Operating End Date

This Look flags lodging/residential programs with bed inventories that remained open beyond the program’s operating end date. This Look includes lodging/residential programs with active enrollment(s) during the reporting period that have an operating end date before the current date and have open bed inventories, as well as lodging/residential programs that have bed inventories with an inventory end date after the program's operating end date.

iii) Lodging/Residential Programs with No Active Bed Inventory at the End of the Reporting Period or at the Program Operating End Date

This Look identifies lodging/residential programs that lack an active bed inventory either at the end of the reporting period or at the program’s operating end date. Only programs with active enrollment(s) during the reporting period are included.

iv) Clients Enrolled in Programs with No Active Bed Inventories at Project Start

This Look flags instances where clients are actively enrolled during the reporting period in lodging/residential programs that do not have an active bed inventory on the client's project start date.

v) Clients Enrolled in Programs with No Active Bed Inventories at Project Exit

This Look identifies cases where clients are actively enrolled during the reporting in lodging/residential programs that lack an active bed inventory on the client's project exit date.

vi) Seasonal Beds with No Inventory End Date

This Look identifies seasonal bed inventories missing an inventory end date in lodging/residential programs with active enrollment(s) during the reporting period. 

vii) Changes in Bed Inventories Over the Analysis Year

This Look tracks changes in bed inventories throughout the analysis year. This Look includes lodging/residential programs that had a change in bed inventory during the analysis year. Inventories on January 31st, April 30th, July 31st, and October 31st are analyzed. The analysis year is the year extracted from the reporting period end date unless the reporting period end date is on January 1st, then the analysis year is the year prior.

viii) Bed Inventories with Beds but No Units

This Look identifies lodging/residential programs with bed inventories active during the reporting period but no corresponding unit inventory.

Published 12/23/2024