Embedded Looker Data Security Overview

Overview

Each Looker model has a specific permissions setup that is unique to each model’s particular use case. This document explains what happens when a user does not have system administrator access or “systemwide data access.”

Review each model below to see how permissions impact visibility within each model.

Model	Main Criteria	All Other Entities
Client	Client records are visible according to Clarity Sharing Settings. Looker permissions are inclusive of all additional agency access for the user.	Data entered by the user’s agency or “additional agency access” and non-private
Coordinated Entry	Visibility mimics the Client Model. Additionally, users are only able to see assessments created by the user's home agency or agencies where they have additional agency access. To see the full Coordinated Entry system, a user must have the appropriate access rights.	Data entered by the user’s agency or “additional agency access" and non-private
Data Quality	Clients that have enrollments created by user’s agency or additional agency access	Data entered by the user’s agency or “additional agency access" and non-private
HMIS Performance	Clients that have enrollments created by user’s agency or additional agency access	Data entered by the user’s agency or “additional agency access" and non-private
Inventory [BETA]*	Clients that have inventory-related activity created by a user's agency or additional agency access	Data entered by the user’s agency or “additional agency access” and non-private
Outreach [BETA]*	Visibility mimics the Client Model. There are additional restrictions on geolocation information.	Data entered by the user’s agency or “additional agency access” and non-private
Population over Time	Clients that have enrollments created by user’s agency or additional agency access	Data entered by the user’s agency or “additional agency access" and non-private
Project Descriptor	Access to data are based on the agencies a user has access	Data entered by the user’s agency or “additional agency access”
Reservations	Clients that have reservations created by user’s agency or additional agency access	Data entered by the user’s agency or “additional agency access" and non-private
Services	Clients that have services created by user’s agency or additional agency access	Data entered by the user’s agency or “additional agency access" and non-private

*Beta models are in a stage of development where frequent changes and improvements will be made including, but not limited to, fields, views, and permissions. Updates in the model may impact pre-existing content with the nature of beta models.

Updated: 05/08/2023