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      RHY and SSVF Reporting - [HUDX-111]

      Programming Specifications

      For both RHY (Runaway and Homeless Youth) and SSVF (Supportive Services for Veteran Families), the same report for general exporting of data is used. This is commonly known as "[HUDX-111] HUD CSV / XML Program Data Export." The specifications for this can be found on the HMIS Data Exchange Resources portal.

      Description

      The export is simply a series of CSV formatted tables that are zipped together and uploaded to the RHY or SSVF repositories. Within the zip file there will be the following tables:

      • Export File
        • Export.csv
      • Project Descriptor Files
        • Organization.csv
        • User.csv
        • Project.csv
        • Funder.csv
        • ProjectCoC.csv
        • Inventory.csv
        • Affiliation.csv
      • Client File
        • Client.csv
      • Enrollment Files
        • Enrollment.csv
        • EnrollmentCoC.csv
        • Exit.csv
        • IncomeBenefits.csv
        • HealthAndDV.csv
        • EmploymentEducation.csv
        • Disabilities.csv
        • Services.csv
        • CurrentLivingSituation.csv
        • Assessment.csv
        • AssessmentQuestions.csv
        • AssessmentResults.csv
        • Event.csv
        • YouthEducationStatus.csv

      It is critical that the contents of the zip file ARE NOT CHANGED. If the contents are changed, likely there will be a problem with uploading the file to the repository. The name of the zip file can be changed, but nothing else.

      Running the Report

      Bed and Unit Inventory Feature

      For customers using the new Bed and Unit Inventory features of Clarity Human Services, please be sure to toggle on:

      Preparation

      Grantees are recommended to run the [HUDX-225] HMIS Data Quality Report in preparation for running the RHY or SSVF export. This report will identify data quality problems which can be repaired prior to running the export.

      This report is found in the HUD Reports section of the Clarity Human Services Report Library.

      RHY and SSVF Reporting 

      1. From the SSVF (or RHY) agency, navigate  to Report Library, HUD Reports
      2. Run the [HUDX-111] HUD CSV / XML Program Data Export
      3. Review the parameters and descriptions below for additional guidance. 
      Parameter Description
      Switch Access Agency(-ies) Select the appropriate agency
      CoC Filter Category Select Agency CoC
      CoC(s) Select the appropriate CoC
      Program Type(s) Select the appropriate program type(s)
      Program Status Select “Active”
      Program(s) Select the appropriate program(s)
      Apply Client Location Filter

      		 The Client Location Filter defaults to 'No'. Selecting 'Yes' will exclude client project stays that do not align with the Client Location CoC Code(s) and the selected CoC(s).
      NOTE: Client Location applies only for valid Head of Households.
      PIT Date Optional - leave blank
      Report Date Range Select the appropriate date range 
      Version Auto-populated field that reflects the HUD CSV specification version used to generate the report
      Source Type Select “Continuum-operated HMIS”
      Encrypt Identifying Data

      For SSVF: Select No 

      For RHY: Select Yes 
      Include Deleted Data Select No
      Include Service Item ID Select No
      Include Assessment Screen ID Select No
      Include Custom Services Select No
      Report Output Format Select CSV format
       

      The only difference for RHY concerns encryption. Encrypt Identifying Data must be Yes.

      The report will be downloaded to the local machine.

      Contact the grantor for information about uploading the export to the appropriate repository.

      Updated 10/19/2021