Program-Based Reports

[OUTS-106] Client Demographics Report

Report Purpose & Summary

This is a program-based report that provides client demographic details for selected programs for a specified time period of time. For the service-based version of this report, use either [OUTS-105] Client Demographics Report or [OUTS-105-F] Client Demographics Report (Flat Version) under the Service Based Reports Section. 

Running the Report

Report Location

This report is found in the Program Based section of the Report Library.

Who Can Run the Report

Anyone can run the report but the returned information will be limited based on the access rights of the user.

An Administrator version of the report is also available [OUTS-106-AD]. System administrators and users with additional access can run the report across multiple agencies.

Parameters

The following parameters are required to run the report.

Program Type(s) Select the Program Type(s) to include in the report
Program Status All, Active, Inactive
Program(s) Select the Program(s) you would like to include in the report. The Program(s) displayed for selection will align with the Program Type(s) and Program Status selected above
Veteran Status All, or choose to narrow down by the selected Veteran Status response
Client Project Stays
  • All Active (during the reporting period)
  • Newly Enrolled (during the reporting period)
  • Exiting (during the reporting period)
Report Date Range Enter the date range of enrollments to include
Report Output Format Web Page, PDF, or Excel

Admin Report Additional Parameters

These parameters are required for the Admin version.

CoC Choose the CoC to include in the report
Agency Status All, Active or Inactive
Agency(ies) Select the agency(ies) to include

Report Details

The Program Client Demographics report provides demographic information for persons enrolled in specified program(s) during specified periods of time.

  • Age Range - At Program Start or Report Date Range Start, whichever is later
  • Gender
  • Race
  • Disabled (Adults & HoH)
  • Physical Disability
  • Developmental Disability
  • Chronic Health Condition
  • HIV/AIDS
  • Mental Health Problem
  • Substance Abuse
  • Chronic Homelessness (Adults & HoH) - At Project Start
  • Veteran Status (Adults Only)
  • Hispanic Ethnicity
  • Prior Living Situation (Adults & HoH)
  • Prior Living Duration (Adults & HoH)
  • Individual Income (Adults & HoH)
  • Household Income
  • SSN Validity

Night-by-Night Emergency Shelter

Please note, for those Emergency Shelter programs that use the Night-by-Night tracking method, at least one bed night service needs to be recorded during the reporting period for the client to be included in the report results.

Report Display

The Client Demographics report employs the use of bar/column charts and pie charts to visualize the included data.  For each type, a table is included to display details on the data.

Bar/Column Chart

Pie Chart

Report Data Source

All of the data on this version of the demographic reports pulls information from two places in the client record: The client profile screen and the program enrollment screen.

Drilldown Functionality

Each count in the Program Client Demographics Report is equipped with drilldown functionality that enables the user to determine specific client information associated with each element. This is true whether it is a count on a chart or a table.

For example, when drilling down on the total persons amount for the age range of 35-44 years by clicking # of Clients, the user can view a list of clients that are included in this total. 

Updated 3/16/2021