Program-Based Reports

[OUTS-106] Client Demographics [Program-Based]

Report Purpose & Summary

This is a program-based report that provides client demographic details for selected programs for a specified period of time. For the service-based version of this report, use either [OUTS-105] Client Demographics Report or [OUTS-105-F] Client Demographics Report (Flat Version) under the Service Based Reports Section. 

Running the Report

Who Can Run the Report

All users can run the report. There are restrictions on which information can be accessed based on the user's access rights.

The Admin version of the report can be run across agencies by System Administrators and others with the appropriate access roles.

Report Location

This report can be found in the following locations in the Report Library:

  • Program Based Reports  → [OUTS-106] Client Demographics
  • Administrator Reports → [OUTS-106-AD]  Client Demographics


The following parameters are required to run the report.

Project Type(s)

Select the Project Type(s) to include in the report:

All, Single Select, or Multi-Select (Hold Control/Command or Hold Shift to select multiple options sequentially.)

Program Status All, Active, Inactive

Select the Program(s) you would like to include in the report.:

All, Single Select, or Multi-Select (Hold Control/Command or Hold Shift to select multiple options sequentially.)

The Program(s) displayed for selection will align with the Program Type(s) and Program Status selected above

Veteran Status All, or choose to narrow down by the selected Veteran Status response
Client Project Stays
  • All Active (during the reporting period)
  • Newly Enrolled (during the reporting period)
  • Exiting (during the reporting period)
Report Date Range Enter the date range of enrollments to include
Report Output Format Web Page, PDF, or Excel

Admin Report Additional Parameters

These parameters are required for the Admin version.

CoC Choose the CoC to include in the report
Agency Status All, Active or Inactive

Select the agency(ies) to include:

All, Single Select, or Multi-Select (Hold Control/Command or Hold Shift to select multiple options sequentially.)

Report Details

The Program Client Demographics report provides demographic information for persons enrolled in specified program(s) during specified periods of time.

  • Age Range - At Program Start or Report Date Range Start, whichever is later
  • Gender
  • Race & Ethnicity
  • Disabled (Adults & HoH)
  • Physical Disability
  • Developmental Disability
  • Chronic Health Condition
  • Mental Health Disorder
  • Substance Use Disorder
  • Chronic Homelessness (Adults & HoH) - At Project Start
  • Veteran Status (Adults Only)
  • Prior Living Situation (Adults & HoH)
  • Prior Living Duration (Adults & HoH)
  • Individual Income (Adults & HoH)
  • Household Income
  • SSN Validity

Emergency Shelter – Night-by-Night

For Emergency Shelter – Night-by-Night programs, the Method 2: Active Clients by Date of Service logic found in the HMIS Standard Reporting Terminology Glossary is utilized. Clients must have at least one bed night or an exit date to be included in the 'active clients' universe. 

Report Display

The Client Demographics report employs the use of bar/column charts and pie charts to visualize the included data.  For each type, a table is included to display details on the data.

Bar/Column Chart

Pie Chart

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Report Data Source

All of the data on this version of the demographic reports pulls information from two places in the client record: The client profile screen and the program enrollment screen.

Drilldown Functionality

Each count in the Program Client Demographics Report is equipped with drilldown functionality that enables the user to determine specific client information associated with each element. This is true whether it is a count on a chart or a table.

For example, when drilling down on the total persons amount for the age range of 35-44 years by clicking # of Clients, the user can view a list of clients that are included in this total. 


Updated: 12/19/2023