Data Models

Inventory Model

Purpose

The Inventory Model was developed for reporting related to the Inventory functionality in Clarity Human Services. This model was designed for analysis of the Unit Queue and client information. Within the model, available and occupied units, referral information associated with a unit, and unit-connected enrollments information can be easily pulled into a Look for a program, agency, or CoC. The Inventory Model will help Matchmakers review availability for referring clients from the Community Queue to an appropriate unit, System Administrators review current configuration to ensure accurately reported unit counts, and Stakeholders can review counts of units for a CoC by availability to begin community and system-based discussions with a data-driven approach. 

An overview of the Inventory Model, view/field organization, and an assortment of sample Looks are included in the article below. 


For more information on Clarity’s Inventory functionality and how to manage your physical housing inventory, please review INVENTORY articles. 

Model Overview 

This model includes (but is not limited to): 

  • Inventory Configuration
    • Unit Configurations, Buildings, Units, Funding, Programs
  • Client Information
    • Client Profile Screen Data, Counts, Client IDs
  • Enrollment Information
    • Project Start/End Date, Length of Time in Project, Enrollment Household Data 
  • Referrals
    • Community Queue, Referral Connected Enrollment, Status, Dates, Referring/Enrolling Information, Counts
  • Unit Details 
    • Occupancy, Status, Availability, Dates, Counts 

Organization

The Inventory model will grow along with Inventory functionality. Currently, the Inventory model includes the following views specific to this model:

  • Unit Availability Status
    • Current availability and unit information
  • Unit Occupancy
    • More granular data about occupancy dates, unit assignment method, and assignment date
  • Unit Status

In addition, the Inventory model includes the following views which are also found in other models:

  • Agencies (Unit Connected Agencies)
  • Client Assessments
  • Clients
  • Funding Source (Agency/Program Specific Funding)
  • Enrollments
    •  Similar to Referral Connected Enrollments in the Coordinated Entry Model, data is connected with the enrollment connected with the Unit Queue referral/reassignment.
  • Inventory
    • Building Unit Configurations
    • Building Units
    • Buildings
    • Funding (Inventory Specific Funding)
    • Programs
    • Unit Configuration History
  • Programs (Unit Connected Programs)
  • Referral Community Queues
  • Referrals 
    • Similar to Referral Community Queue, data is connected with activity related to the Unit Queue
  • Sites

Fields Cheat Sheet 

Below is a table outlining some commonly desired data points and the corresponding view or field. 

Desired Data Point

View/Field 

Current Availability/Occupancy

Unit Availability Status

Unit History

Unit Status 

Programs that are connected to/can reassign a referral to a unit 

Programs 

Units within a specific program; Program details associated with a unit

Inventory - Programs 

How a client was assigned to a unit

Unit Occupancy View

Field: Assignment Method 

Designated units by programs or project type 

code

Inventory - Programs - Programs Served by the Unit 

A view similar to Referto Programs in the CE Model

Programs

Site Addresses

This information is available in the Project Descriptor Model. 


Note: For more information on specific dimensions or measures, refer to the (information bubble) available next to some of the field names. 

Float your cursor over the (information bubble) for a brief description.


Sample Looks

Updated: 07/25/2022