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[HUDX-223-AD] System Performance Measures

This article describes the HUDX-223-AD System Performance Measures (SPM) report and links to a series of articles to help you troubleshoot each measure.

Table of Contents

Purpose

The System Performance Measures (SPM) is a HUD report designed to report on a CoC's progress in meeting the needs of people experiencing homelessness. This report analyzes data from continuum projects for a CoC to review system-level performance. These measures are used as competitive elements in annual CoC Program Competitions. 

Note: Use this version of the SPM report to submit data to HUD. The Looker visualizations in the SPM articles help you analyze your data.

HUD Resources

HUD has extensive System Performance Measures resources on HUD Exchange to help CoCs understand the SPM and use the report to inform decisions in their communities.

Review the System Performance Measures HMIS Programming Specifications (PDF) to understand the report requirements and troubleshoot problems.

The SPM Measures

The report consists of a series of measures and sub-metrics:

  • Measure 1: Length of Time Persons Remain Homeless
  • Measure 2: The Extent to which Persons who Exit Homelessness to Permanent Housing Destinations Return to Homelessness within 6, 12, and 24 months
  • Measure 3: Number of Homeless Persons 
  • Measure 4: Employment and Income Growth for Homeless Persons in CoC Program-Funded Projects
  • Measure 5: Number of Persons who Become Homeless for the First Time
  • Measure 6: Homeless Prevention and Housing Placement of Persons Defined by Category 3 of HUD's Homeless Definition in CoC Program-funded Projects
    • As of this writing, no HUD-Funded projects are authorized to use the Category 3 homeless definition. This article will not cover Measure 6.
  • Measure 7: Successful Placement from Street Outreach and Successful Placement in or Retention of Permanent Housing

Running the Report

System Administrators and others with the appropriate access level can run the report.

Report Location

This report can be found in the following location in the Report Library:

  • Administrator Reports → [HUDX-223-AD] System Performance Measures

Parameters

Run the SPM system-wide for a selected CoC. Clarity includes an optional setting to limit the report by Agency, Program, and Project Type.

Notes:

  • All measures look across the whole data set with Head of Household (HoH) with the selected CoC. Limiting the report skews the results and may return unexpected results.
  • If you have a concern with the results of a narrowed-down SPM report, run it again for the entire system.

Parameter

Description
CoC Choose which CoC to include in the report.
 Agency Status
  • All Agencies
  • Active Agencies
  • Inactive Agencies
Project Type(s)

Choose which Project Types to include:

  • For official submission, please select All
Agency(-ies)

Choose which Agencies to include:

  • For official submission, choose All

Program Status
  • All
  • Active
  • Inactive
Program(s)

Choose which Programs to include:

  • For official submission, choose All
Client ID Selection

Select "Clarity Unique Identifier"(default) or "HUD Unduplicated Personal ID". To learn more about the impacts of this parameter, review Parameter Spotlight: Client ID Selection. 
Report Date Range

Usually. this will be the reporting year 10/01/YYYY-9/30/YYYY

Report Output Mode

Select one of the following:

  • Do not generate Prev FY: Does not generate any of the previous year's SPM.
  • Do not generate Prev FY for Measure 1a / 1b
  • Full Report

Report Output Format
  • Web Page
  • PDF
  • Excel
  • CSV-Upload

Drilldown Output Format
  • Web Page
  • PDF
  • CSV

Project Type Inclusion

HUD limits which project types are included in each measure of the report in the SPM report specifications. The table below lists which project types are included in each measure of the report:

Measure Included Project Types
Measure 1
  • Emergency Shelter — Entry Exit
  • Emergency Shelter — Night-by-Night
  • Transitional Housing
  • PH — Permanent Supportive Housing (disability required for entry)
  • Safe Haven
  • PH — Housing Only
  • PH — Housing with Services (no disability required for entry)
  • PH — Rapid Re-Housing
Measure 2
  • Emergency Shelter — Entry Exit
  • Emergency Shelter — Night-by-Night
  • Transitional Housing
  • PH — Permanent Supportive Housing (disability required for entry)
  • Street Outreach
  • Safe Haven
  • PH — Housing Only
  • PH — Housing with Services (no disability required for entry)
  • PH — Rapid Re-Housing
Measure 3
  • Emergency Shelter — Entry Exit
  • Emergency Shelter — Night-by-Night
  • Transitional Housing
  • Safe Haven
Measure 4
  • Transitional Housing
  • PH — Permanent Supportive Housing (disability required for entry)
  • Safe Haven
  • PH — Housing Only
  • PH — Housing with Services (no disability required for entry)
  • PH — Rapid Re-Housing
Measure 5
  • Emergency Shelter — Entry Exit
  • Emergency Shelter — Night-by-Night
  • Transitional Housing
  • PH — Permanent Supportive Housing (disability required for entry)
  • Safe Haven
  • PH — Housing Only
  • PH — Housing with Services (no disability required for entry)
  • PH — Rapid Re-Housing
Measure 7
  • Emergency Shelter — Entry Exit
  • Emergency Shelter — Night-by-Night
  • Transitional Housing
  • PH — Permanent Supportive Housing (disability required for entry)
  • Street Outreach
  • Safe Haven
  • PH — Housing Only
  • PH — Housing with Services (no disability required for entry)
  • PH — Rapid Re-Housing

Lookback Stop Date

Some measures require looking back at project enrollments that occurred before the reporting period. For Measure 1, the report looks back at data from seven years before the selected report date. For example, if the selected report date range is 10/01/2022 - 09/30/2023, the lookback stop date for the Measure 1 Client Universe is 10/01/2015.

The only exception to this rolling Lookback Stop Date is Measure 4 (Metrics 4.4-4.6). Long-term PH residents may have an entry date before the Lookback Stop Date.

Data Quality Section

A Data Quality section has been added to the report to address customers' requests and to align with the SPM CSV Output. This section uses the HMIS Data Quality Universe and may differ from the SPM Universe per HUD Specifications. 

Street Outreach(SO) clients must have a Date of Engagement prior to the Report End Date to be included in these counts. 

The Clarity SPM report Data Quality Table includes an additional data point highlighting SO Enrollments that are missing a Date of Engagement and are thus excluded from the rest of the Data Quality Table/Universe. 

Capture 2024-02-04 at 20.05.30

 

  • Unduplicated persons served (HMIS) returns the count of unique clients per Project Type section universe. (Logic references the HMIS DQ Report Table Q1, Cell 2B.)
  • Total Leavers (HMIS) returns the count of clients that have exited within the report date range. (Logic references the HMIS DQ Report Table Q1, Cell 6B.)
  • Destination of Don't Know, Prefers Not to Answer, or Data Not Collected/Missing/Null (HMIS) returns a count of leavers with the following: [exit destination] = [8, 9, 99, 30] or [exit destination] is null. (Logic references the HMIS DQ Report Table Q4, Cell 2E.)
  • Enrollments Missing Date of Engagement returns the count of enrollments within the report date range that are missing a date of engagement, causing the enrollment to be excluded from the DQ Universe. 
    • This data point is not included in the CSV-upload output of the report. 

The general universe to be included in the Data Quality table is as follows: 

  • Street Outreach(SO) clients must have a Date of Engagement before the Report End Date to be included in the DQ counts that reference the HMIS DQ Report. 
  • Household Universe (Note: Households that do not match the criteria below are excluded from the universe.)
    • The HoH's Project Stay is active within the report date range
    • AND the HoH's Project Stay aligns (at any data collection stage) with the selected CoC for the report within the report date range 
    • AND there is no other HoH in the household with an active Project Stay within the report date range
  • Project Stays
    • Each Project Type section within the table is based on the Project Type for a Household's project stay within the report date range. 
    • If a client has more than one project start that matches the conditions for a Project Type selection, the most recent enrollment will be used with the following prioritization built into the logic.
      1. Project Exit Date is null or after the report end date
      2. Project Exit Date is the most recent 
      3. Project Start Date is the most recent

Drilldown Functionality

The web page version of the report provides a drilldown functionality to identify the clients. Below is an example drilldown from Measure 1:

SPMMeasure1Drilldownv2

Understanding the Measures

Explore these articles specific to each measure, including Looker examples:

Additional Resources

The following resource may also be helpful:

 

Updated: 10/01/2026