HUD and Federal Partner Reports
      Back to home
      1. Clarity Human Services Help Center
      2. Report Library
      3. HUD and Federal Partner Reports

      [HUDX-123-AD] Housing Inventory Count (HIC)

      Report Purpose & Summary

      The Housing Inventory Count is designed to report on housing stock available in a community that is dedicated for homeless persons. The report also offers a point-in-time look at utilization.

      Running the Report

      Report Location

      Due to the nature of this report and the information available in the drilldowns, it is included in the Administrator section of the Report Library.

      For customers using the new Bed and Unit Inventory features of Clarity Human Services, the report has been updated to work for both bed inventory management tools.

      Who Can Run the Report

      System administrators and users with additional access can run the report across multiple agencies.

      Parameters

      The following parameters are required to run the HIC.

      CoC Choose which CoC to report on
      Agency Status All, Active, Inactive
      Agency Filter Category

      There are four levels of CoC filtering available. Only one option may be selected:

      • Agencies in CoC - HIC will only pull from Agencies with the selected CoC(s)
      • Agencies with Programs in CoC - HIC will only pull from Programs/Projects with the selected CoC(s)
      • Agencies with Sites in CoC - HIC will only pull from Sites with the selected CoC(s) 
      • * Agencies with Bed Inventory in CoC - HIC will only pull from Bed Inventories with the selected CoC(s). Be aware, choosing this option will limit to only those projects with Bed Inventories ***Recommended***
      Agency(ies)

      Choose which agencies to include
      Program Type(s)

      Choose which program types to include
      Program Status

      Recommend using All so projects that may have closed during the reporting year are included
      Program(s)

      Choose which programs to include
      Client Location Filter

      Selecting this option will only include households where the HoH has the selected CoC as the Client Location

      Note: For the household to be counted as occupying a bed, the Head of Household's latest Client Location must match a Bed Inventory CoC Code for the project if Client Location filter is 'Yes'.

      For Permanent Housing - Rapid Re-Housing (13) Project Type, this condition is required even Client Location filter is 'No'.
      HIC Year

      Year for the report, usually the current year
      PIT Date

      For official HUD HIC reporting, this should the CoC determined point-in-time date, during the last ten days of January of the reporting year
      Report Output Format

      Web Page, PDF, Excel

      Report Details

      Programming Specifications

      At this writing, HUD has not provided official programming specifications. Communities and vendors work off the HIC and PIT Data Collection for CoC and ESG Programs notice. Refer to the latest version for the latest information.

      For an overview how the HIC and PIT are pulled from Clarity Human Services, refer to HMIS Bed Inventories, Occupancy and Reporting.

      Report Tables

      Due to the width of the HIC, the graphics below show the two sides of the report. 

      Included Projects and Inventories

      In addition to the parameter selections, projects and related bed inventories will only be included in the HIC if the project is designated as a "Continuum Project." To verify this setting:

      1. Click on Launchpad, then Manage
      2. Click on the Programs tab
      3.  Edit the program/project to check
      4. Verify Continuum Project is set to "Yes"

      Drilldown Functionality

      Drilldowns are available for rows “Number of Households with undefined HoH“ and “Number of Households with missing move-in date“.

      Updated: 03/23/2022