Housing Move-in Date

One of the most important and complex HUD HMIS data elements is Housing Move-in Date (3.20). This article will explain some of the fine points and nuances regarding the usage of this element in HUD and Federal Partner reporting.

Some of the reports where Housing Move-in Date calculations are relevant include:

• Annual Performance Report [HUDX-227]
• ESG CAPER [HUDX-228]
• System Performance Measures [HUDX-223-AD]
• Longitudinal System Analysis [HUDX-231-AD]* 
  • LSA has additional logic outside of this overview for adjusted move-in dates per the specifications.
• Housing Inventory Count [HUDX-123-AD]
• Shelter Count PIT [HUDX-230-AD]

Additionally, Bitfocus has implemented the same logic into other "canned" reports requiring Housing Move-in Date as part of the report logic.

The Basics

The following is an overview of the minimal requirements for counting an enrollment as having a Housing Move-in Date. Additional rules and guidance for handling Housing Move-in Dates are outlined in the HMIS Standard Reporting Terminology Glossary and worked into move-in date calculations. 

Screen Type

The Housing Move-in Date is only taken from Program Enrollment Screens of the enrollment's Head of Household. If a program captures Housing Move-in Date on a different screen, it will not be included in reporting on Housing Move-ins.

Project Type Code

The enrollment must be in one of the following project types:

• PH - Permanent Supportive Housing (3)
• PH - Housing Only (9)
• PH - Housing with Services (10)
• PH - Rapid Re-Housing (13) 

Head of Household

• The enrollment must have one and only one Head of Household designated.
• The HoH entered the project on or before the date, all other household members entered.
• A  Move-in Date is required for the HoH. 
  
  

Housing Move-in Date in Relation to Other Dates

• The Move-in Date must be on or between the HoH's Project Start Date and Project Exit Date.
• The Move-in Date must be before the reporting period end date.
• The Move-in Date  that is prior to the HoH's Project Start Date, should be disregarded entirely and handled as null. 
• The Move-in Date that is after the Reporting End Date should also be disregarded and handled as null. 
  
  

Household Members

• If a household member's Project Start Date is before or on the HoH's Move-in Date, the HoH's Move-in Date will be applied to the household member for reporting.
• If a household member exits prior to the HoH's Move-in Date, the Move-in Date is not inherited. 
• If a household member's Project Start Date is after the HoH's Move-in Date, the household member's Move-in Date will be the same as their Project Start Date. 
  
  

Variations 

Often, reality does not conform to the ideal standards. As a result, some specific alternate situations are visually summarized below:

Updated: 08/29/2024