Program-Based Reports
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      [GNRL-220] Program Details Report

      Description

      Type of Report

      This report is based on project enrollments. Clients without an enrollment will not be included in the Program Details Report

      Purpose

      The Program Details Report returns all the fields and corresponding responses for selected screens. Additionally, the report provides some profile and Housing Service information, depending on the screen selected.

      Running the Report

      Who Can Run the Report

      Anyone can run the report but the returned information will be limited based on the access rights of the user.

      An Administrator version of the report is also available [GNRL-220-AD]. System administrators and users with additional access can run the report across multiple agencies.

      Report Location

      This report can be found in the following locations in the Report Library:

      • Program Based Reports → [GNRL-220] Program Details Report [2023]
      • Administrator Reports → [GNRL-220-AD] Program Details Report [2023]

      Parameters

      The following parameters are required for the Program Details report:

      Project Type(s)

      Select which Project Type(s) to include:

      All, Single Select, or Multi-Select (Hold Control/Command or Hold Shift to select multiple options sequentially.)
      Program Status
      • All Programs
      • Active Programs
      • Inactive Programs
      Program(s)

      Select which Program(s) to include:

      All, Single Select, or Multi-Select (Hold Control/Command or Hold Shift to select multiple options sequentially.)
      Screen Type(s)

      Select which Screen Type(s) to include:

      All Screens Data, Single Select, or Multi-Select (Hold Control/Command or Hold Shift to select multiple options sequentially.)
      Enrollment
      • Active Enrollments
      • New Enrollments

        Admin Report Additional Parameters

        Agency CoC Select a single CoC for the report.
        Agency Status
        • All Agencies
        • Active Agencies
        • Inactive Agencies
        Agency(ies)

        Choose which agencies to include:

        All, Single Select, or Multi-Select (Hold Control/Command or Hold Shift to select multiple options sequentially.)

        Format

        This report is only available in Zip with xlsx file format. There will be a separate workbook for each program and screen type selected.

        Specifications

        The specifications for this report are straightforward and based on standard HMIS enrollment logic.

        Universe

        • All clients and enrollments where
          • [Program Name] is selected AND
          • Enrollment is Active during the reporting period AND
          • [Data Collection Stage Date] is within the reporting period for the selected screen type
            • This does not apply to Entry Screen data unless "New Enrollments" was selected as a parameter

        Included Fields

        Field Name Entry Status Annual Current
        Living        		 Exit Follow-up
        Unique ID X X X X  X X 
        First Name X X X X  X X 
        Last Name X X X X  X X 
        Agency X X X X  X X 
        Assigned Staff X X X X  X X 
        Staff Created X X X X  X X 
        Enrollment Start Date X X X X  X X 
        Enrollment Exit Date X X X X  X X 
        Chronic Homeless X X X X  X X 
        Bed Night Service X X X X  X X 
        Bed Night Service Start Date X X X X  X X 
        Bed Night Service End Date X X X X  X X 
        DoB X X X X  X X 
        Unit Assignment X       X  
        Bed Assignment X       X  
        Occupancy Start Date X       X  
        Occupancy End Date X       X  
        SSN X X X X  X X 
        Personal ID X X X X  X X 
        Household ID X X X X  X X 
        Gender X X X X  X X 
        Race and Ethnicity X X X X  X X 
        Veteran Status X X X X  X X 
                     
        All fields included on the selected screen X  X X X  X  X 

        Note: Blank cells are expected for fields that are not on a current screen, or have no data input. 


        Updated: 07/09/2024