As the use and complexity of the data analysis tool evolves, some changes have been necessary to ensure the tool continues to have a high level of performance. As a result, the time from when a user changes data in Clarity Human Services to when those changes appear in the data analysis tool may not occur in real-time.
The data refresh rates fall into the following categories:
- Real-time
- Persist: Current when initially accessing the data analysis tool, then will persist for the pre-defined amount of time until refreshed
- Triggered: Refreshed at pre-defined time(s) during the day
The following table identifies the various models and views that use either the Persist or Trigger method of refresh and the rate at which the data is refreshed. For efficiency reasons, all "Training" and "Mig" instances of the data analysis tool only refresh once per week.
Note: Custom fields may be impacted by refresh rates.
View Name |
Model(s) |
Persist for |
Trigger |
Chronic Homeless |
|
Refreshes once per day at midnight, Pacific | |
Household Move-In Date |
|
Refreshes every hour starting at midnight, Pacific | |
Client Program Screening Base Affects changes to the screens data for:
|
|
Refreshes every two hours starting at midnight, Pacific | |
Determinable Households |
|
Refreshes once per day at midnight, Pacific | |
DQ Data Error Applies to Program |
|
24 hours | |
HoH Client Location |
|
Refreshes every two hours starting at midnight, Pacific | |
Household Screens |
|
Refreshes every hour | |
Household Screens - Area Median Income |
|
24 hours | |
Import Files |
|
Refreshes once per day at midnight, Pacific. | |
Inbound Recidivism |
|
Refreshes once per day between 10 - 11pm, Pacific | |
Outbound Recidivism |
|
Refreshes every two hours starting at midnight, Pacific | |
Outbound Recidivism Homeless System Reentry |
|
When the "Reentry Project Type Filter" is NOT used in the query then the data persists for 10 minutes. | When the "Reentry Project Type Filter" is used in the query then the refresh rate is the same than the "Household Move-In Date" view. |
Reservation Slots |
|
Refreshes every two hours starting at midnight, Pacific | |
System Performance Measure 1 |
|
Refreshes once per day at midnight, Pacific | |
Client Care Team Members |
|
Refreshes every two hours starting at midnight, Pacific | |
Geolocations - Individual/Encampment |
|
Refreshes every two hours starting at midnight, Pacific | |
Geolocations - CoC |
|
30 minutes | |
Services - Is Latest Service Based on Enrollment |
|
Refreshes every two hours starting at midnight, Pacific | |
Population |
|
Refreshes once per day at midnight, Pacific | |
Screens |
|
Refreshes once per day at midnight, Pacific | |
Coordinated Entry Event - Is Latest Event per Client? (System Wide) |
|
30 minutes | |
Client Assessments: - Is First Assessment per Processor - Is First Assessment per Client -Is First Assessment per Kind |
|
30 minutes | |
Client Assessments - Is Last Assessment per Kind |
|
10 minutes | |
Client Assessment Enrollments |
|
The system could take up to 30 minutes to assimilate the deleted records. | |
Entry Screen - Disability Information (Multi-Row) |
|
30 minutes | |
Members: - New Clarity Interface Last Switch - Clarity 2.0 Interface Last Switch |
|
30 minutes | |
Encampments Boundaries - Is Last Boundary per Encampment |
|
24 hours | |
DQ Client UDE All the error dimensions and measures into the "Veteran Information Errors" groups. |
|
24 hours | |
DQ Client Program Specific All the error dimensions into the "SSVF and VA" group. |
|
24 hours |
Inventory and Outreach Modules
Inventory and Outreach module updates can take up to 30 minutes to appear in Looker once changed in Clarity. Original data will populate the Look until the updated data appears in Looker.
Updated: 04/13/2023