Hello System Administrators,
As a follow up to the previous Data Standards update , below please find exciting updates to the ‘Housing Move-In Date’ data element, as well as a guide to configuring the new SSVF Service Items on October 1.
Please stay tuned for our next update, which will provide an overview of the new Coordinated Entry Data Elements.
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Please note: If Bitfocus provides your system administration services, your team is already planning for these changes and will be working closely with you in the coming months to ensure a smooth roll out. Expect to hear more from your team this week!
Upcoming Changes
3.20 Housing Move-In Date
To better align with the HUD HMIS Data Standards, ‘Housing Move-In Date’ will be removed from the new 2020 System ‘Status’ and ‘Exit’ screens, and should only be collected and updated on the client program Enrollment screen beginning on October 1. According to the HUD HMIS Data Dictionary, there should be only one ‘Housing Move-In Date’ collected for the Head of Household per program enrollment.
On October 1, there will be a data mapping that takes place which will map the ‘Housing Move-In Date’ value from the program screen that has the greatest screen program date/information date with a non-null 'Housing Move-In Date’ to the Enrollment screen in the client program enrollment.
IMPORTANT: Beginning October 1, please be sure to enter and update the ‘Housing Move-In Date’ on each Head of Household’s Program Enrollment screen when a client moves into housing, as the 'Housing Move-In Date' field on the Enrollment screen will be the field information pulled for HUD reporting. Any ‘Housing Move-In Date’ data entered on ‘Status’ or ‘Exit’ screens will not be incorporated to ensure proper reporting.
Next Steps for You:
- On October 1, begin recording any ‘Housing Move-In Date’ updates on any applicable client’s program Enrollment screen.
- If utilizing any custom Status and Exit screens, on October 1, we recommend removing the ‘Housing Move-In Date’ field from these screens. Users should be trained to update the ‘Housing Move-In Date’ for clients on the program enrollment screen, as this will be the ‘Housing Move-In Date’ utilized for reporting.
- Stay tuned for a future update with Looker guidance to help determine any ‘Housing Move-In Date’ mapping impacts.
V2 SSVF Services Provided & V3 SSVF Financial Assistance Service Update Guidance
Several resources have been added to the Help Center within the ‘SSVF Services Provided and Financial Assistance Service Updates Guidance’ page to guide you through the process of adding the new SSVF Service Items to Programs, updating Program Templates, and updating active client records.
If you have any questions, please feel free to reach out to our Help Desk staff at support@bitfocus.com for further instruction.
Thank you for your continued cooperation as we work to implement the 2020 HUD HMIS Data Standards.
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