Hello System Administrators,
Below are exciting updates regarding the new Coordinated Entry data elements being implemented within Clarity Human Services. Please click the link within each of the three data element sections below to view additional details and important next steps for each update.
In addition, please note that the updated HUD CSV export in alignment with the 2020 HUD HMIS Data Standards is on schedule to be released on October 1, 2019 with the HUD HMIS Data Standards update release.
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Please note: If Bitfocus provides your system administration services, your team is already planning for these changes and will be working closely with you in the coming months to ensure a smooth roll out. Expect to hear more from your team this week!
Upcoming Changes
4.12 Current Living Situation
The data element 4.12 Current Living Situation is a restructured data element of the previous "Contact" services data element. The restructured Current Living Situation will now live as an assessment within the program Assessments tab in client program enrollments in order to record Current Living Situation occurrences.
The Current Living Situation assessment will appear within program enrollments that are assigned a program template that has Current Living Situation set as an Additional Status Screen. Additional Status Screen will be a new dropdown option within the program template setup in which the Current Living Situation screen can be selected.
For additional details and next steps regarding the 4.12 Current Living Situation update, please click here.
4.19 Coordinated Entry Assessment
For System Administrators, in the Screens setup section: When editing an Assessment Screen, there will be a new "Coordinated Entry" toggle in the Assessment Screen’s configuration. When this toggle is turned on, the Assessment will be considered a Coordinated Entry Assessment. The Coordinated Entry Assessments should be provided within a client program stay and recorded for the following program types: Coordinated Entry or any other program using this field (depending on the CoC design of the Coordinated Entry system).
For important next steps, additional details, an explanation of which Coordinated Entry Assessment data elements fields should be inputted manually, which fields will be inferred, and the appropriate setup, please click here.
4.20 Coordinated Entry Event
The new data element Coordinated Entry Event will be implemented through a combination of Service Items, as well as inferred values to eliminate the need for duplicate data entry. These events should be associated with a client program stay and recorded for program types of Coordinated Entry or any other programs depending on the CoC design of the Coordinated Entry system.
For important next steps, additional details, an explanation of which Event values will be tracked through service transactions and which Events will be inferred, and the appropriate set up, please click here.
The Coordinated Entry Data Elements 4.19 Coordinated Entry Assessment and 4.20 Coordinated Entry Event will be made available with the HMIS Data Standards Go Live on October 1, 2019. According to HUD Guidance, the "Go Live" date for communities implementing the new 4.19 and 4.20 Coordinated Entry data elements is April 1, 2020, although we recommend you begin utilizing these data elements as soon as possible. For an overview of HUD’s new Coordinated Entry Data Elements, please refer to the HUD Exchange resource: HUD’s New Coordinated Entry Data Elements.
Thank you for your continued cooperation as we work to implement the 2020 HUD HMIS Data Standards. Please feel free to reach out to our friendly Technical Support staff at support@bitfocus.com with any questions.
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