The 2020 HMIS Data Standards contain several changes to the way Bed and Unit Inventory data is collected in HMIS, including the retirement of several fields, relocation of where data is collected, and new fields for tracking dedicated beds. It is important that communities review the accuracy and completeness of their bed and unit inventory prior to October 1, to ensure the most accurate data mapping when the new Data Standards are implemented in Clarity Human Services.
Bed and Unit Inventory is tracked within Programs in the Agency Management section of Clarity Human Services (figure 1). For more information on how this information is recorded, please see How to Set Up a Program: Detailed Instructions.
figure 1
In Clarity Human Services, your data will be mapped according to the HUD mapping instructions. The table in figure 2 outlines the changes to Bed and Unit Inventory data collection in the 2020 HMIS Data Standards. A summary of how data will be mapped, where applicable is provided. If you would like a full explanation for how these fields will be populated, please see the 2020 Instructions for Mapping Existing HMIS Data to Current HMIS Data Standards, which contains details on the calculations to be used by vendors.
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Bed and Unit Inventory Changes
V. 2017 Data Element
Field in Clarity
FY 2020 Update
Mapping
2.7.1
Information Date
Removed
Used in calculation for FY 2020 2.07.1
2.7.4
Continuum of Care
Renumbered 2.07.3
No changes
2.7.5
Household Type
Renumbered 2.07.4
No changes
2.7.8
Bed Type
Renumbered 2.07.7
No changes
2.7.9
Availability
Renumbered 2.07.8
No changes
2.7.6
Bed Inventory
Renumbered 2.07.16
No changes; Used in the calculation for FY 2020 2.07.9 - 2.07.14
2.7.7
Unit Inventory
Renumbered 2.07.17
No changes
2.7.12
Chronic Homeless Bed Inventory
Removed
Used in calculation for FY 2020 2.07.9, 2.07.12, and 2.07.14
2.7.10
Veteran Bed Inventory
Removed
Used in mapping FY 2020 2.07.9-11 and 2.07.13-15
2.7.11
Youth Bed Inventory
Removed
Used in mapping FY 2020 2.07.10-15
2.7.2
Inventory Start Date
Renumbered 2.07.01
Calculated from v. 2017 2.7.1 and 2.7.2
2.7.3
Inventory End Date
Renumbered 2.07.2
No changes
2.7.13
HMIS Participating
Removed
Used in mapping FY 2020 2.02.7
n/a
Beds dedicated to chronically homeless veterans
New Field (2.07.9)
Calculated from v. 2017 2.7.6, 2.7.10, and 2.7.12
n/a
Beds dedicated to youth-veterans
New Field (2.07.10)
Calculated from v. 2017 2.7.6, 2.7.10, and 2.7.11
n/a
Beds dedicated to any other veteran
New Field (2.07.11)
Calculated from v. 2017 2.7.6, 2.7.10, 2.7.11, and 2.7.12
n/a
Beds dedicated to chronically homeless youth
New Field (2.07.12)
Calculated from v. 2017 2.7.6, 2.7.11, and 2.7.12
n/a
Beds dedicated to any other youth
New Field (2.07.13)
Calculated from v. 2017 2.7.6, 2.7.10, 2.7.11, and 2.7.12
n/a
Beds dedicated to any other CH
New Field (2.07.14)
Calculated from v. 2017 2.7.6, 2.7.10, and 2.7.11
n/a
Non-dedicated beds
New Field (2.07.15)
Calculated from v. 2017 2.7.10, 2.7.11, and 2.7.12
figure 2
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