Clarity Human Services Feature Updates

Clarity Human Services: November 2020 Feature Updates

 

We’re excited to announce new feature updates for Clarity Human Services, summarized below.

 

Release Schedule:

  • All Training Sites: November 30, 2020
  • All Production Sites: December 14, 2020

Auto Exit 

We updated the following program Auto Exit functionality: 

Auto Exit Due to Inactivity

  • The system only exits members of a group enrollment from a program when all members are inactive for the designated time period, at which point the system exits all members.

Auto Exit When Housed:

  • System administrators can configure how the system populates fields in the program Exit Screen when clients are automatically exited due to meeting Auto Exit When Housed criteria. 
  • We updated the logic for how Auto Exit When Housed functions when the enrollment is part of a merge or the enrollment Head of Household changes.

Required Action: a user with Manage Agency and Programs access in their Access Role must set up Exit Screen Fields When Housed to begin using this functionality. For information on setting up these fields and additional information on all Auto Exit updates, see Program Setup: Auto Exit

Assign Multiple Staff Members to a Program Enrollment 

You can now assign multiple staff members to a program enrollment. 

 

Required Action: to assign additional staff members to an enrollment, a user must modify the enrollment record. For guidance on adding multiple staff members to an enrollment, see Assigned Staff

Area Median Income System Variable

We made the following changes to the Area Median Income (AMI) System Variable:  

  • Increased the household size to 25 members
  • Improved processing of file uploads
  • Added recalculation functionality

Required Action: to learn how to add or modify AMI data in Clarity Human Services, see System Variables: Area Median Income.

Favorite Reports 

You can now mark reports as favorites. Favorite reports maintain the parameters from the last time you run them. 

 

Required Action: for information on adding reports as favorites, see The Report Library

Referrals 

We made the following Referrals updates:

  • Prioritization Status in Assessment Audit Log: the Assessment Audit Log now displays Prioritization Status, including updates when Prioritization Status changes.
  • Expired Referral: manually expired referral with Send to Community Queue initially answered "No" can later be updated to be sent to a Community Queue. When a referral expires automatically, the system sets the Denied By Type field to “Provider.“ When the status of a referral is changed from “Pending” to “Expired,” the Denied By Type field is set to “Provider“ and the Denied Reason is set to “Referral time expired.“ Users are able to update the values for these fields. 
  • Referral Sharing Settings: referral notes are now subject to the same updated referral sharing settings we released in September. If an agency isn’t sharing Services / Program / Assessments Placed with users at another agency, referral notes from users at the referred to agency will display as “Undisclosed Agency” to users at the other agency. 
  • Community Queue Options: the following Referral Settings are now configured at the Community Queue-level, allowing communities to tailor functionality for each queue when using Multiple Community Queues :
    • Community Referral Threshold
    • Display Option to "Send to Queue" at Denial or Expiration
    • Inactive Referral Expiration Threshold
    • Matching Process
    • Program Availability Management
    • Use Most Recent Assessment
    • Community Queue Snooze

Required Action: if an agency does not want to share referral notes with another agency, system administrators should verify correct sharing settings are in place. For more information, see Introduction to Sharing Client Data

The Community Queue settings configured by system administrators will be retained and applied to all Community Queues in the Referral Settings Community Queues section, whether a single queue or multiple queues are in place. To customize these settings for each Community Queue, system administrators will need to modify each Community Queue in Referral Settings

Improved Processing of Custom Looker Fields

We’ve made some behind-the-scenes changes to how the system publishes custom fields to the database to improve Looker processing speed and efficiency. 

Required Action: None.

Stay Tuned! New Funding Source Management Functionality

We’ve made significant improvements to how Funding Sources are managed in Clarity Human Services. By repurposing the agency Funding tab, we’ve streamlined Funding Source management for programs and services into one core functionality. We’ll share more about this exciting update next week and during our Feature Focus webinar. Please review Funding Source Management Checklist and Looker Guidance for more information.

Outreach 

We’ve made several updates to Outreach. If you’re interested in learning more about Outreach and how to participate in our Early Access Program, please reach out to your BFF or Customer Support for more information.

  • Encampment Profiles: users can now add photos and status updates to Encampment Profiles.
  • New Outreach Access Roles: we’ve created new Outreach access roles, allowing system administrators to customize user access. 
  • Map Layer Boundaries: system administrators can now create custom map boundaries and modify the boundaries of imported map layers
  • Profile Info: the Profile Info pop-up now displays Client UID and a copy icon to copy the ID number. 
  • Add Clients to an Encampment within Outreach: users can now add clients to an encampment directly within the Outreach map.
  • Viewing Deleted Encampments: we’ve changed the way deleted encampments are viewed in Outreach. System administrators can also now define a date range when viewing deleted encampments.

User Interface Updates

Reorganized Access Roles Page Layout: Access Roles are now organized by Seat Type

 

Session Idle Limit Warning: we updated the look of the Session Idle Limit Warning.

 

Client and Staff Photo Upload: we updated the icon and display for uploading Client and Staff photos.

   

 

Note: we updated the HUD HMIS Project Setup Program Setup Screen. The Duration and Threshold of fields that are dependent on the Auto Exit Due to InactivityCascade Enrollment Data, and Cascade Assessment Data fields are now required when their applicable parent fields are enabled. If your community is utilizing custom Program Setup Screens that include these fields, we highly recommend you set Data Quality Check as “Required’” in Screen Field Editor for the Duration and Threshold of fields that are dependent on the Auto Exit Due to InactivityCascade Enrollment Data, and Cascade Assessment Data fields, to ensure proper functionality.

 

New and Updated Help Center Resources

We’ve either updated or created the following articles in response to this Clarity Human Services update. To receive monthly emails on Help Center updates, follow the New and Recently Updates Help Center Content Help Center section.