2022 Data Standards

2022 HMIS Data Standards: Field Adjustments and Looker Guidance

 

This Field Adjustment chart is designed as a quick reference source on the adjustments to existing picklist fields within Clarity Human Services in response to the 2022 HMIS Data Standards updates.

Additionally, we've included a reference for the type of Looker adjustments required for each type of field adjustment.

For further details about how changes will be implemented and what actions may be required by System Administrators, please see the 2022 HMIS Data Standards Resource Guide.

 

Looker Adjustments

 

Type of Field Adjustment:  Looker Updates
New Picklist Value Update Looks and Dashboards to include new picklist values, where appropriate.
Updated Picklist Value Display Name Update Looks and Dashboards to reference the updated picklist value display name. Filters and Table Calculations will not automatically convert to new picklist text.
Retired Picklist Value Update Looks and Dashboard to remove retired picklist value from filters or Table Calculations, where appropriate.

 

New Picklist Value

 

Data Element # Field Name Field Data Name Value Number Update
3.06 Gender gender 5 Transgender
3.06 Gender gender 6 Questioning
2.06 Funding Source funding_source 49 HUD: CoC – Joint Component RRH/PSHFunding
2.06 Funding Source funding_source 50 HUD: HOME
2.06 Funding Source funding_source 51 HUD: HOME (ARP)
2.06 Funding Source funding_source 52 HUD: PIH (Emergency Housing Voucher)

 

Updated Picklist Value Display Name

 

Data
Element #
Field Name Field Data Name Value Number Update Previously
3.06 Gender gender 4 A gender other than singularly female or male (e.g., non-binary, genderfluid,
agender, culturally specific gender)
Gender Non-Conforming (i.e. not exclusively male or female)
3.04  Race  race  1 American Indian, Alaska Native, or Indigenous American Indian or Alaska Native
3.04  Race  race 2 Asian or Asian American Asian
3.04  Race  race 3 Black, African American, or African Black or African American
3.04  Race  race 4 Native Hawaiian or Pacific Islander Native Hawaiian or Other Pacific Islander
3.05 Ethnicity ethnicity 0

Non-Hispanic/ Non-
Latin(a)(o)(x)

Non-Hispanic/ Non-Latino
3.05 Ethnicity ethnicity 1 Hispanic/  Latin(a)(o)(x) Hispanic/Latino
4.10 Substance Use Disorder health_substance_abuse 1 Alcohol use disorder Alcohol Abuse
4.10 Substance Use Disorder health_substance_abuse 2 Drug use disorder Drug Abuse
4.10 Substance Use Disorder health_substance_abuse 3 Both alcohol and drug use disorders Both Alcohol and Drug Abuse
V7 Housing loss expected within… ssvf_targeting_field_2 0 1-6 days 0-6 days
V7 Housing loss expected within… ssvf_targeting_field_2 3 More than 21 days More than 21 days (0 points)
V7 Currently at Risk of Losing a Tenant-Based Housing Subsidy or Housing in a Subsidized Building or Unit... ssvf_targeting_field_8 0 No No (0 points)
V7 Head of Household with Disabling Condition (Physical Health, Mental Health, Substance Use) That Directly Affects Ability to Secure/Maintain Housing ssvf_targeting_field_10 0 No No (0 points)
V7 Criminal Record for Arson, Drug Dealing or Manufacture, or Felony Offense Against Persons or Property... ssvf_targeting_field_11 0 No No (0 points)
V7 Registered Sex Offender ssvf_targeting_field_12 0 No No (0 points)
V7 Single Parent With Minor Child(ren) ssvf_targeting_field_14 0 No No (0 points)
V7 Household Size of 5 or More Requiring At Least 3 Bedrooms (Due to Age/Gender Mix) ssvf_targeting_field_15 0 No No (0 points)

 

Retired Picklist Value

 

Data
Element #
Field Name Field Data Name Value Number Update Previously
3.06 Gender gender 2 Removed (mapped into other values; see mapping for details) Trans Female
(MTF or Male to Female)
3.06 Gender gender 3 Removed (mapped into other values; see mapping for details) Trans Male
(FTM or Female to Male)

 

New Fields

 

Data Element # Field Name Field Data Name
2.02 - Field 9 HOPWA-funded Medically Assisted Living Facility hopwa_assisted_living
C1 - Field 2 Client perceives their life has value and worth. well_being_value_worth
C1 - Field 3 Client perceives they have support from others who will listen to problems. well_being_support
C1 - Field 4 Client perceives they have a tendency to bounce back after hard times. well_being_resiliency
C1 - Field 5 Client’s frequency of feeling nervous, tense, worried, frustrated, or afraid. well_being_frequency
C3 - Field 2 Current school enrollment and attendance youth_education_enrollment
Dependent A – dependent to Field 2 & Response 0 Most Recent Educational Status youth_education_recent_status
Dependent B – dependent to Field 2 Response 1 OR Response 2 Current Educational Status youth_education_current_status
W6 - Field 2 Has the participant been prescribed anti-retroviral drugs? hopwa_anti_retroviral
W3: Field 4 Receiving Ryan White-funded Medical or Dental Assistance hopwa_ryan_white_med_dental
W3: Field 4 - Dependent C If No for “Receiving Ryan White-funded Medical or Dental Assistance” Reason hopwa_ryan_white_reason
 
V7
Field 1 & Responses Is Homelessness Prevention targeting screener required? ssvf_targeting_screener_required
Dependency B, dependent to Field 1 Response 1 Current household income ssvf_targeting_current_hh_income
Dependency C, dependent to Field 1 Response 1 History of literal homelessness (street/shelter/transitional housing) (any adult) ssvf_targeting_history_homelessness
Dependency D, dependent to Field 1 Response 1 Head of Household is not a current leaseholder. ssvf_targeting_hoh_not_leaseholder
Dependency E, dependent to Field 1 Response 1 Head of household (HoH) never been a leaseholder ssvf_targeting_hoh_never_leaseholder
Dependency G, dependent to Field 1 Response 1 Rental Evictions within the past 7 years (any adult) ssvf_targeting_rental_evictions
Dependency I, dependent to Field 1 Response 1 Incarcerated as adult (any adult in household) ssvf_targeting_incarcerated_as_adult
Dependency J, dependent to Field 1 Response 1 Discharged from jail or prison within last six months after incarceration of 90 days or more (adults) ssvf_targeting_incarceration_discharge
Dependency M, dependent to Field 1 Response 1 Currently pregnant (any household member) ssvf_targeting_currently_pregnant
Dependency O, dependent to Field 1 Response 1 Household includes one or more young children (age six or under), or a child who requires significant care ssvf_targeting_child_care
Dependency Q, dependent to Field 1 Response 1 Household includes one or more members of an overrepresented population in the homelessness system when compared to the general population. ssvf_targeting_overrepresented_population

 

Updated Field Display Name 

 

Data
Element #
Field Name Field Data Name Update Previously
4.09 Mental Health Disorder health_mental Mental Health Disorder Mental Health Problem
4.10 Substance Use Disorder health_substance_abuse Substance Use Disorder Substance Abuse Problem
R13 -
Field 11
Mental Health Disorder - Family member rhy_crit_mental_family Mental Health Disorder - Family member Young Person's Critical Issues - Mental Health Issues - Family Member
R13 -
Field 21
Alcohol or Substance Use Disorder - Family member rhy_crit_substance_family Alcohol or Substance Use Disorder - Family member Young Person's Critical Issues - Alcohol or Other Drug Abuse - Family Member
V7 Housing Loss Expected Within: ssvf_targeting_field_2 Housing Loss Expected Within: Current Housing Loss Expected Within:
V7 Currently at risk of losing a tenant-based housing subsidy or housing in a subsidized building or unit (household) ssvf_targeting_field_8 Currently at risk of losing a tenant-based housing subsidy or housing in a subsidized building or unit (household) Currently at Risk of Losing a Tenant-Based Housing Subsidy or Housing in a Subsidized Building or Unit
V7 Criminal record for arson, drug dealing or manufacture, or felony offense against persons or property (any adult) ssvf_targeting_field_11 Criminal record for arson, drug dealing or manufacture, or felony offense against persons or property (any adult) Criminal Record for Arson, Drug Dealing or Manufacture, or Felony Offense Against Persons or Property
V7 Registered sex offender (any household members) ssvf_targeting_field_12 Registered sex offender (any household members) Registered Sex Offender
V7 Single parent household with minor child(ren) ssvf_targeting_field_14 Single parent household with minor child(ren) Single Parent With Minor Child(ren)

 

Retired Fields

 

Data
Element #
Field Name Field Data Name
V7 Referred by Coordinated Entry or a Homeless Assistance Provider to Prevent the Household From Entering an Emergency Shelter or Transitional Housing or From Staying in a Place Not Meant for Human Habitation. ssvf_targeting_field_1
V7 Current Household Income is $0 ssvf_targeting_field_3
V7 Annual Household Gross Income Amount ssvf_targeting_field_4
V7 Sudden and Significant Decrease in Cash Income (Employment and/or Cash Benefits) AND/OR Unavoidable Increase in Non-Discretionary Expenses (e.g., Rent or Medical Expenses) in the Past 6 Months ssvf_targeting_field_5
V7 Major Change in Household Composition (e.g., Death of Family Member, Separation/Divorce from Adult Partner, Birth of New Child) in the Past 12 Months ssvf_targeting_field_6
V7 Rental Evictions Within the Past 7 Years ssvf_targeting_field_7*
V7 History of Literal Homelessness (Street/Shelter/Transitional Housing) ssvf_targeting_field_9
V7 At Least One Dependent Child Under Age 6 ssvf_targeting_field_13
V7 Any Veteran in Household Served in Iraq or Afghanistan ssvf_targeting_field_16
V7 Female Veteran ssvf_targeting_field_17

*HUD is restructuring this field, so we are retiring it and mapping it to the new ssvf_targeting_rental_evictions field.